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Administrative Assistant to the Superintendent Job Description



Administrative Assistant to the Superintendent

Pay Grade:  Compensation based on experience and qualifications

Reports to:  Superintendent of Schools

Hours:  Your normal working hours are 8:00a.m. to 4:00p.m. including not more than 60 minutes for lunch. Work days, holidays, hours, etc., are set by the Superintendent.


Qualifications:  Graduation from a standard high school or possession of a GED. Six (6) years’ experience in executive secretarial work. Demonstrated proficiency in computer literacy. Demonstrated knowledge of Microsoft Word, Excel, RDA accounts payable system, Medicaid billing and PowerSchool.



  • Manages the operations of the Superintendent’s office
  • Receptionist and front office responsibilities
  • Accounts Payable for division
  • Maintain Medicaid billing, reports and filings
  • Maintain VSBA Policy updates
  • Maintain files for homeschool and tuition students
  • File VACORP claims for student accidents
  • Maintain insurance for fleet vehicles, buses, etc.
  • Ordering of materials and supplies for office and division paper supply and textbooks
  • Maintain Scholarship Fund
  • Maintain tuition assistance payments and paperwork
  • Place reservations for hotels and conferences
  • New employee hiring packets
  • Other duties as assigned by the Superintendent

Application deadline: 11/25/2022 at 4 pm

Buena Vista City Public Schools is an Equal Opportunity Employer. The Buena Vista City School Board does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, sex, or handicapping conditions.
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